About Qube
We are proud to be recognized among the top 9 best places to work in Australia for large-scale employers. Qube Bulk provides complete mine-to-market and mine resupply solutions, offering a range of mine, road, rail, storage, port and ship services. With operations ranging from capital cities to regional towns and into some of the most remote places in Australia, Qube Bulk has over 3,000 employees.
Role Overview
We are currently seeking a fixed-term Administrator for maternity leave coverage. The Administration Assistant plays a vital role in supporting Qube Bulk’s operational and office functions. This position ensures smooth administrative processes, accurate record-keeping, and compliance with company policies, contributing to the efficiency of our transport and port operations.
Key Responsibilities
- Provide day-to-day administrative support for Transport and Port Operations teams.
- Perform accurate data entry into systems such as Mainpac, Oracle, and Connect.
- Assist with accounts payable and receivable processing, including coding and matching invoices to purchase orders.
- Support payroll administration, including timesheet processing and maintaining records.
- Compile and prepare month-end reporting and invoicing.
- Maintain office records, training registers, and contractor compliance documentation.
- Coordinate travel bookings, diary management, and expense processing.
- Order and manage office supplies, PPE, and consumables.
- Respond to internal and external inquiries professionally and promptly.
- Ensure compliance with Qube’s Chain of Responsibility and safety standards.
Skills & Qualifications
- Minimum 2 years’ experience in administration (logistics or transport industry preferred).
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Strong attention to detail and ability to manage competing priorities.
- Excellent communication skills (written and verbal).
- Ability to learn internal systems quickly (experience with Mainpac, Oracle, Connect desirable).
- Sound problem-solving and time management skills.
What We Offer
- Competitive salary and benefits.
- Opportunities for career development within a leading logistics company.
- Supportive team environment.
- Access to Qube employee wellbeing programs and discounts.
