Join one of Australia’s leading logistics companies

Qube is Australia’s largest integrated provider of import and export logistics services, operating across Australia and New Zealand. Our Logistics & Infrastructure (QL&I) division employs more than 3,000 people and continues to grow rapidly.

We are looking for a highly organised and proactive Executive Assistant to support the Director – QL&I and the leadership team. This is a pivotal role for someone who thrives in a fast-paced, high-trust environment and enjoys being at the centre of executive operations.

About the Role

This role provides high-level executive and administrative support to the Director – QL&I and leadership team, ensuring priorities are managed, information flows effectively and the executive office operates seamlessly.

You will be a trusted partner to the Director, managing complex schedules, coordinating meetings and communications, and ensuring key initiatives stay on track.

Key Responsibilities

• Manage complex executive calendars and competing priorities
• Coordinate meetings, prepare agendas and take minutes
• Prepare executive reports, presentations and documentation
• Arrange travel and manage complex itineraries in line with company policy
• Coordinate events, conferences and stakeholder engagements
• Act as a liaison between the Director and internal and external stakeholders
• Track actions and ensure follow-ups from key meetings
• Provide administrative and personal support to the Director as required
• Maintain strict confidentiality when handling sensitive information

About You

You are a highly organised, proactive and detail-oriented professional who can anticipate needs and manage multiple priorities.

You will bring:

✔ Experience supporting senior executives or leadership teams at least 5 years' experience
✔ Exceptional organisational and time management skills
✔ Strong written and verbal communication abilities
✔ Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
✔ High attention to detail and discretion with confidential information
✔ The ability to work independently in a fast-paced environment
✔ A proactive and collaborative approach to problem-solving

Why Join Qube?

• Work within a large, growing national organisation
• Be part of a high-performing executive team
• Gain exposure to senior leadership and strategic operations
• Competitive remuneration and career development opportunities
• Supportive team culture with a strong focus on safety and wellbeing

Our Commitment to Safety

Safety and wellbeing are at the heart of everything we do at Qube. All employees are expected to follow safe work practices and actively contribute to maintaining a safe and respectful workplace.

Our team lives the values of Integrity, Reliability and Respect in every interaction. 

✔ Apply now and become a key part of Qube’s growing Logistics & Infrastructure division.