About the Role

Reporting to the National SHS Manager, the SHS Administration Officer is a national, corporate based role providing administrative, systems and coordination support across the broader Qube Energy SHS function.

The role exists to strengthen consistency, visibility and alignment in routine governance and coordination activities that currently sit across multiple site‑based roles. By centralising these functions, the role supports the broader SHS team to direct greater effort toward field based engagement, verification  and proactive risk management, enabling SHS Advisors and leaders to spend more time supporting operations, identifying emerging risks and driving meaningful safety improvement.

Specific Responsibilities

• Administer and maintain records in SHS systems and registers, such as health surveillance records (medicals, fit testing, audiometry, Drug & Alcohol), training and competency
• Administrator and monitor Qube Energy Contractors through Rapid Contractor
• Coordinate SHS digital content and updates, including management of SHS digital communication system
• Provide administrative support for internal and external SHS audits, including collation of evidence, tracking actions and supporting close out
• Compile regular and adhoc SHST reporting aligned to agreed KPIs and business requirements
• Coordinate SHS Team Meetings, including preparation of agendas, meeting packs, minute taking and assigning actions
• Assist with basic review of data to identify trends, gaps and improvement opportunities
• Coordinate meetings, calendars and travel bookings for SHS leadership
• Support tracking and coordination of SHS governance, projects, initiatives and actions 
• Support coordination and visibility of SHS team movements, meetings and calendars, including travel where required.

Qualifications and Experience

• Demonstrated experience in an administration, business support or coordination role
• Strong written and verbal communication skills, with the ability to adapt style to suit different audiences
• High level of proficiency in Microsoft Word, Excel, PowerPoint, Teams and SharePoint
• Strong organisational skills with the ability to manage registers, documentation and competing priorities
• Proven ability to take initiative, work both autonomously and as part of a team and learn from others

Desirable

• Experience working in safety, compliance, training or regulated environments
• Exposure to SHS systems, registers or reporting
• Experience supporting audits, governance or assurance activities
• Experience working in geographically dispersed or operational businesses

Benefits

• Up to 50% off gyms, studios, active wear, healthy meals, supplements, recovery
• Discounted health insurance 
• Special paid leave to participate in volunteering activities
• Unlimited access to employee assistance program delivered through Sonder
• Generous paid parental leave for eligible employees
• Ongoing learning, development, and training opportunities for employees

Qube recognises the value of an inclusive and diverse work environment. We take pride in the diversity of our people and encourage applications from people of all genders, ages and backgrounds. Our recruitment decisions are based on the key inherent needs and requirements of each role, and candidates are selected on their unique strengths and characteristics.

Join us at Qube Energy, where we are not just meeting industry standards but setting them. Be part of a dynamic team that is shaping the future of supply chain with passion, innovation, and a relentless commitment to safety, efficiency, and reliability. If you're looking for your next big opportunity, Qube Energy is the place to be. Let's drive the future together!

About QUBE

Are you ready to be part of something extraordinary? At Qube Energy, we are revolutionising the supply chain landscape for the Energy, Mining, and Industrial sectors in Australia’s resource-rich locations. As a business unit of Qube Ports, we harness our extensive network and unparalleled expertise to deliver innovative, tailored solutions that drive efficiency and reliability for our clients.

BE SAFE is at the core of everything we do. We are committed to creating a safe working environment for our team and clients, ensuring that every operation is conducted with the highest standards of safety and care. Our focus on efficiency means we are constantly optimising our processes to deliver the best results, while our dedication to reliability ensures that our clients can count on us to meet their needs, every time.

Imagine working with a team that is committed to maximising the value of our current services while boldly diversifying into a full suite of in-house transport, and supply chain services. Our operations are data-driven and supported by cutting-edge systems and IT solutions, all managed by a high-performance team dedicated to excellence.